In the North, money problems usually show up as timing problems. Freight has to be paid before revenue. Crews need housing before the job starts. A short season turns “we’ll fix it later” into “we missed the window.”
This page helps you choose the right kind of money (grant vs repayable contribution vs loan), understand what funders will ask for, and build a reusable prep pack. The goal is not to chase every program—it’s to submit fewer, stronger applications that actually match your project and timeline.
What this page covers
- Quick decision path: grant vs repayable contribution vs loan
- What funders typically ask for (and why they ask)
- Eligible cost and match-funding reality checks
- Step-by-step: how to build a fundable project plan
- A readiness rubric: “are you ready to apply?”
- A funder-ready prep pack you can reuse across applications
Quick decision path
- If you need cash fast to cover operations: start with working capital options (Community Futures, Indigenous Financial Institutions, lender products, or regional financing agencies). Grants rarely move at “payroll next week” speed.
- If you are buying equipment, leaseholds, or a vehicle: loans are often the cleanest fit because the asset is easy to quote and verify. If you need lender risk-sharing, ask about government-backed loan options through participating lenders.
- If your project creates broad community or economic benefits: grants or repayable contributions may fit (especially for training, market development, feasibility work, and community-facing initiatives). Expect reporting and proof of results.
- If the program requires a cash match: don’t apply until you can clearly explain where the matching funds come from and when they will land. “We’ll find it later” usually kills applications.
- If your project depends on a seasonal window: work backwards from mobilization/shipping dates. Pick funding you can realistically secure before you must commit to freight, deposits, or crew travel.
- If you are Indigenous-owned: start with Indigenous Financial Institutions and regional Indigenous organizations early. They may offer financing plus advisory support that improves your ability to stack other funding.
- If you have weak cashflow but strong contracts: ask about guarantees, letters of credit, or contract-support products (often easier than a pure “new money” request).
The Northern reality check
- Freight and mobilization are not “miscellaneous.” Treat them as primary cost drivers and build quotes early.
- Admin capacity is a constraint. Some funding is “cheap money” but expensive reporting. Price your internal admin time.
- Timing beats theory. A perfect program that pays after the season is the wrong program.
- Stacking funds takes choreography. If you plan to combine sources, map who pays first, who reimburses, and what proof each needs.
What funders will ask for (almost every time)
1) What exactly are you doing?
Funders want a clear scope: what you will deliver, where, and what changes because you did it. “Improve operations” is vague; “purchase and deploy X equipment to deliver Y service in Z communities by date” is fundable.
2) Why now?
This is your timing logic: demand, readiness, seasonal windows, contract triggers, or capacity issues you can solve with the funding.
3) What will it cost—and how do you know?
Big costs need quotes. Labour needs assumptions. Freight needs a plan (route, mode, lead time). If you can’t explain your numbers, you’ll lose to someone who can.
4) Who is doing the work?
Capacity is not just skills. It’s also staff time, subcontractor availability, housing, travel, and management. Funders want to know you can execute and report.
5) How will you measure success?
Expect outcome questions: jobs, revenue, training outcomes, production increases, cost savings, community benefits, or risk reduction. Pick 3–5 metrics you can actually track.
Grant vs repayable contribution vs loan (decision points that matter)
Grants
- When it fits: training, market development, feasibility, capacity building, community projects, and some startup supports.
- Trade-off: more rules, more reporting, and eligible-cost constraints.
- Common failure mode: project budget includes items the program won’t pay for (or the project starts before approval).
Repayable contributions
- When it fits: growth projects where funders want accountability and a path to repayment, often tied to revenue generation or measurable outcomes.
- Trade-off: still “program money” with paperwork, plus repayment terms that affect cashflow.
- Common failure mode: repayment plan isn’t realistic given Northern seasonality and ramp-up time.
Loans (banks, IFIs, development lenders)
- When it fits: equipment, vehicles, leaseholds, inventory, working capital, and projects with reliable revenue.
- Trade-off: you repay regardless of whether a season goes sideways. Cashflow forecasting matters.
- Common failure mode: underestimating working capital needs (freight deposits, mobilization, receivables delays).
Step-by-step: build a fundable plan (and avoid rework)
- Define the project as a deliverable. Write: “We will do X, in Y place, for Z customers, by date.”
- Back-calculate your timeline. Mark your hard constraints (sealift cutoff, winter road window, build season). Work backwards to the latest realistic approval date.
- Build a two-layer budget. Layer 1: categories (labour, travel, freight, materials, subcontractors). Layer 2: assumptions (rates, quantities, quotes). Add a contingency policy you can defend.
- Separate eligible vs ineligible costs. Create a column that marks what you think the program will cover. This is where most applications break.
- Plan your match (if required). Write a simple sources-and-uses table: who pays what, and when the money lands.
- Write your capacity plan. Who is doing procurement, shipping coordination, on-site management, and reporting? If it’s all you, say how you’ll protect that time during peak season.
- Create a proof file. Quotes, registrations, ownership documents, bank statements (if requested), letters of support, and a one-page project brief.
- Submit early and plan for follow-up. Many programs involve clarifying questions. If you submit at the deadline, you have no runway to fix issues.
Are you ready to apply? (readiness rubric)
Score each line 0–2. If you score under 12/20, you’re usually better off doing prep first (or choosing a different money path).
- Scope clarity: 0 = vague; 1 = mostly clear; 2 = deliverable + location + timeline is specific.
- Budget credibility: 0 = guesses; 1 = mixed; 2 = quotes for big items + clear assumptions for labour/freight.
- Cashflow realism: 0 = not done; 1 = rough; 2 = shows deposits, freight timing, and receivables delay.
- Capacity to execute: 0 = “we’ll figure it out”; 1 = partial plan; 2 = named roles + subcontractor/housing/travel plan.
- Match funding plan (if required): 0 = unknown; 1 = likely; 2 = confirmed source + timing explained.
- Eligibility fit: 0 = unsure; 1 = probably; 2 = clearly aligned (industry, location, applicant type, costs).
- Timing fit: 0 = starts before approval; 1 = tight; 2 = realistic runway before mobilization/project start.
- Outcome tracking: 0 = no metrics; 1 = too many; 2 = 3–5 metrics you can actually report.
- Documentation: 0 = scattered; 1 = some; 2 = a single “proof pack” folder is ready.
- Decision owner: 0 = unclear; 1 = shared; 2 = one person owns the timeline and can answer questions fast.
Common pitfalls (what gets applications rejected or delayed)
- Starting the project before approval. Many programs won’t fund costs incurred before a certain date. Don’t assume reimbursement.
- Ineligible costs hidden in the budget. The program may love your idea but still say no if costs don’t fit.
- Match funding is not actually secured. If the program requires a match, they expect proof or a credible plan.
- Underestimating freight and lead times. A late shipment can break a whole project timeline—and your reporting.
- No capacity plan. If you can’t execute and report, you’re a risk even if the idea is good.
- Overpromising outcomes. Pick outcomes you can control and measure, not wish-list impacts.
Next steps (do this this week)
- Create a one-page project brief (use the template below).
- Get quotes for your top 3 cost items (equipment, freight, install/pro services).
- Build a simple cashflow forecast that shows deposits, freight timing, and payment delays.
- Run the readiness rubric and fix the lowest-scoring items first.
- Shortlist 2–3 funding/financing paths and confirm eligibility before you write full applications.
- Create a single folder called “Funding Proof Pack” and drop in the required documents as you get them.
CHECKLIST (printable)
- Define the deliverable: what you will deliver, where, by when, and for whom.
- Map the season: write down your hard constraints (sealift, winter road, build season, crew availability).
- Build a budget with assumptions: categories + quantities + rates, with quotes for big items.
- Separate eligible vs ineligible costs: mark what you think the program will cover.
- Plan your match: sources and uses, and the timing of funds landing.
- Write a capacity plan: who manages procurement, shipping, delivery, and reporting.
- Prepare financials: past-year results (if operating) or startup budget + cashflow forecast.
- Prepare ownership documents: registration/incorporation and who can sign.
- Gather proof of demand: letters, customer interest, pre-orders, or pipeline notes.
- Create a “Funding Proof Pack” folder: quotes, registrations, IDs, and any required confirmations.
- Run the readiness rubric: if you score low, fix prep gaps before applying.
- Confirm program fit: applicant type, location, eligible costs, match rules, and timing.
TEMPLATE: Funder-ready Project Brief (copy/paste)
Keep this to one page. It becomes your base text for grants, repayable contributions, and lender conversations.
1) Project summary
- Project title:
- Organization/business legal name:
- Primary contact:
- Where the project happens: (community/region, and whether it includes out-of-town sites)
- What we will deliver: (one sentence, measurable)
- Why now: (demand/season/contract/capacity trigger)
2) Timeline and milestones
- Start date (realistic):
- End date:
- Milestone 1: (what, by when)
- Milestone 2:
- Milestone 3:
- Hard constraints: (sealift/winter road/build season/crew travel/housing)
3) Budget snapshot (high level)
- Total project cost:
- Funding requested:
- Match funding (if any): source + amount + when it lands
- Top cost drivers: (equipment, freight, labour, subcontractors, travel)
- Quotes obtained: (yes/no; list for big items)
4) Capacity plan
- Team and roles: (project manager, procurement, finance/reporting)
- Subcontractors/partners: (if any)
- Housing/travel plan: (if required)
5) Outcomes we will report
- Metric 1:
- Metric 2:
- Metric 3:
- How we will track them: (simple method)
FAQ
Should I chase grants first?
Not automatically. Grants can be a strong fit for certain costs, but they often require lead time, reporting, and strict eligible-cost rules. If you have a hard seasonal window or need money before revenue starts, consider financing first or a blended approach.
What is “match funding” and why does it matter?
Match funding means the program expects you (or another funder) to cover part of the cost. The program wants proof you can complete the project even if they only pay a portion. If you can’t clearly explain where the other money comes from and when it lands, your application is high risk.
Can I stack multiple funding sources?
Often yes, but it takes planning. Some programs restrict stacking or require you to disclose other funding. Build a simple sources-and-uses table and make sure timelines don’t conflict (one funder paying after another expects work to be complete is a common problem).
Do I need to be incorporated to apply?
Sometimes, but not always. Some programs fund individuals/sole proprietors; others prefer corporations, societies, or Indigenous organizations. Treat “applicant type” as a first filter before you spend time on an application.
What’s the single most important prep document?
A credible budget with quotes for big-ticket items and a cashflow forecast that matches Northern reality (freight deposits, travel/housing, and delayed receivables). If you can’t defend your numbers, everything else is noise.
Key tools & resources
- GNWT ITI: SEED (Support for Entrepreneurs and Economic Development)
What it is: An official GNWT program page for SEED funding streams.
Who it’s for: NWT entrepreneurs, businesses, and eligible projects (varies by schedule).
When it helps: Early-stage business support, capacity building, and certain growth projects.
Northern caveat: Program fit is driven by schedule and eligible costs; confirm before building a budget around it.
How to start: Read the schedule that matches your project and list the documents you’ll need before you apply.
https://www.iti.gov.nt.ca/en/services/support-entrepreneurs-and-economic-development-seed
- Prosper NWT (formerly BDIC): Financing + support programs
What it is: A territory-wide organization offering financing and business supports (plus some guarantee-style products).
Who it’s for: NWT businesses needing financing, guarantees, or advisory support.
When it helps: Working capital, growth financing, and contract-related financing needs.
Northern caveat: These tools often work best when you have a clear project plan and basic financials ready.
How to start: Review financing options, then prepare a one-page brief and financial snapshot before outreach.
https://prospernwt.ca/
- GNWT ITI: Community Futures Program (NWT)
What it is: NWT regional Community Futures support (financing and business advisory services via regional offices).
Who it’s for: Small businesses needing loans/guarantees and hands-on support in-region.
When it helps: Early financing, smaller capital needs, and practical business coaching.
Northern caveat: Capacity and timelines vary by region—start the conversation before your season starts.
How to start: Identify your region and contact the local Community Futures office with your project brief.
https://www.iti.gov.nt.ca/en/services/community-futures-program
- NACCA: Indigenous Financial Institutions (IFI) directory
What it is: A directory to find Indigenous Financial Institutions that provide financing and business support.
Who it’s for: First Nations, Métis, and Inuit entrepreneurs and businesses (eligibility varies by IFI).
When it helps: Financing plus advisory support; can improve readiness for other funding sources.
Northern caveat: Each IFI has its own products and requirements—confirm fit early.
How to start: Find your nearest IFI and book an intake call using your one-page project brief.
https://nacca.ca/indigenous-financial-institutions/
- CanNor: IDEANorth program page
What it is: A federal economic development program page for the territories (project-based support).
Who it’s for: Northern businesses, organizations, and partners pursuing eligible economic development projects.
When it helps: Projects with broader economic participation and development outcomes.
Northern caveat: Intake, eligibility, and timelines can be program-specific—start with fit and timing.
How to start: Read program objectives and contact the regional office early with a draft scope and budget.
https://www.cannor.gc.ca/eng/1385477070180/1385477215760
- Innovation Canada: Business Benefits Finder
What it is: A government tool that helps you discover programs and services by answering a few questions.
Who it’s for: Any Canadian business looking to shortlist government supports.
When it helps: Early discovery—finding programs you didn’t know existed.
Northern caveat: Treat results as a starting list; confirm eligibility with each program owner.
How to start: Run the Finder using your location and project type, then shortlist 2–3 best-fit paths.
https://innovation.ised-isde.canada.ca/s/
- Innovation, Science and Economic Development Canada: Canada Small Business Financing Program
What it is: A federal program that helps small businesses access loans through financial institutions.
Who it’s for: Small businesses seeking financing through participating lenders.
When it helps: Asset purchases and expansion needs where lender risk-sharing is helpful.
Northern caveat: You still need lender-ready financials and a clear use of funds.
How to start: Read the program overview, then approach a participating lender with your budget and projections.
https://ised-isde.canada.ca/site/canada-small-business-financing-program/en
- BDC: Small business loan overview
What it is: A lender option for Canadian businesses looking for financing.
Who it’s for: Businesses seeking financing for growth projects (requirements vary).
When it helps: When you need a loan product aligned to a defined project and can support repayment.
Northern caveat: Be ready to explain cashflow timing and seasonal revenue patterns.
How to start: Prepare your project brief and financial snapshot, then review financing options.
https://www.bdc.ca/en/financing/small-business-loan
- WestArctic.ca: Private Capital for Arctic Entrepreneurs
What it is: A platform focused on private capital and venture development for Arctic entrepreneurs and Arctic-focused opportunities.
Who it’s for: Founders and operators building commercially viable Northern ventures who need investment (not just program funding) and investor-ready planning support.
When it helps: When you’re beyond grants, need growth capital for a scalable venture, or want to structure a raise alongside clear milestones and governance.
Northern caveat: Private capital typically expects a credible path to revenue, strong execution capacity, and tight use-of-funds discipline—especially when freight, seasonality, and staffing can shift timelines.
How to start: Prepare a one-page brief (problem, solution, traction, revenue model, capital needed, use of funds, milestones), then request an intro through the site.
https://westarctic.ca/
- Futurpreneur: Startup financing + mentorship (youth eligibility)
What it is: A startup program page describing financing and mentorship offerings for eligible youth entrepreneurs.
Who it’s for: Entrepreneurs within the program’s age/eligibility criteria.
When it helps: Early-stage startups needing both guidance and financing.
Northern caveat: Confirm eligibility early before you build it into a funding plan.
How to start: Check eligibility and prepare a simple business plan + basic projections.
https://futurpreneur.ca/en/offering/core-startup/
